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Overcome key data protection and management challenges.

To generate a customized proposal, Vaultastic requires key details about your organization and its data management needs. Our team will ask the following information before we can generate a proposal for you. These include (but may not be limited to):

  • Number of users, whose data needs to be archived.
  • Existing volume of their data you need to archive, including any legacy data.
  • What data types you want to archive (emails, files, chats, SaaS data etc)
  • Retention policies or duration for storing data.
  • Specific features or services you’re looking for, such as e-discovery, compliance support, or data migration.
  • Current infrastructure details, like the email or storage solutions in use (e.g., Microsoft 365, Google Workspace).

Providing these details ensures that Vaultastic can offer a proposal optimized for your use case, aligning with your operational and budgetary goals.

Requesting a quotation for Vaultastic’s plans and services is a simple process. Visit the Vaultastic website and navigate to the Contact Us for. Fill out the form with your details, including your organization’s name, contact information, and a brief description of your requirements. 

Alternatively, you can contact the Vaultastic sales team via email (sales at mithi dot com) for direct assistance. Once your request is submitted, the Vaultastic team will reach out to understand your needs in more detail and provide a quotation tailored to your requirements.

At Vaultastic, we are committed to providing our customers with complete control over their data. If you decide to exit the Vaultastic service, we will support you in a seamless transition.

Data Export Options

  • Self-Service Export: You can export your data in portable formats (PST, EML) directly from the Vaultastic console. This option is suitable for smaller data volumes.
  • Assisted Export: For larger data volumes, our support team can assist you with exporting your data using AWS Snowball or Snowcone devices. We will handle the logistics and provide guidance on the process.

Cost Transparency

Since the billing model is pay per use, data egress and the use of AWS Snowball/Snowcone devices are subject to additional charges based on the volume of data exported. We will provide you with a detailed cost estimate before initiating the export process.

Support and Assistance

Our dedicated support team is available to assist you throughout the data export process. We can provide guidance on planning your migration, validating your exported data, and ensuring compliance with relevant regulations.

Data Security and Privacy

We prioritize the security and privacy of your data. Our robust security measures and adherence to industry standards protect your data throughout the export process.

Vaultastic’s pricing is geo sensitive. For visitors from India, it shows the pricing in Indian Rupees and for all other visitors it shows the pricing in USD.

You can find the most up-to-date pricing plans for Vaultastic’s data management services on the official Vaultastic website. Navigate to the Pricing page, where you’ll find detailed breakdowns of various plans tailored to specific needs such as Assurance, Continuity, Supervision, Compliance, and enterprise-grade solutions. 

The pricing page also provides information about additional storage, access, and data transfer packs that you can purchase to scale your usage. 

If you need personalized guidance or have unique requirements, you can contact the Vaultastic sales team directly through the website.

The pay-per-use model allows you to access the data services you need without worrying about over or under-provisioning, saving up to 30% compared to fixed provisioning. There is no minimum purchase or complex licensing involved. Based on data points you provide, we estimate your usage for the coming year and bill you for this estimate annually in advance. Your storage, access, and data movement usage is metered daily, and at the time of renewal, any over or under usage is adjusted in the renewal proposal.

This model helps you optimize cash flow and can save you up to 25% year on year. It’s an ideal solution for businesses looking for flexible and efficient resource management.

Upgrading your plan does not affect your data in any way. Your archived data remains intact and fully accessible. The only change is an adjustment to the purchased resource limits according to the new plan, including any additional packs you may have purchased.

Your subscription renews annually, and you’ll receive system alerts as the renewal date approaches. Our team will also contact you with a renewal proposal based on your actual usage during the current contract period. Below is how the process works:

For the ASSURANCE, CONTINUITY, SUPERVISION, and COMPLIANCE plans:
A month before your renewal date, you’ll receive a proposal considering your current and projected usage for the coming year. To renew, simply confirm via purchase order or email before the contract end date. You will be invoiced at the start of your yearly cycle (e.g., if you subscribed on January 14th, you will be billed on January 14th each year).

For ENTERPRISE plans:
The renewal proposal will also account for any over or under usage during the current contract period. Excess usage will be added to the renewal as a billable item, while under usage will be credited and automatically applied to the renewal invoice. Confirm the renewal via purchase order or email before the contract end date, and you’ll be invoiced at the start of your next cycle.

Your upgrade path is straightforward:

  • You can upgrade from the ASSURANCE plan to the CONTINUITY, SUPERVISION, COMPLIANCE, or ENTERPRISE plans.
  • You can upgrade from the CONTINUITY plan to the SUPERVISION, COMPLIANCE, or ENTERPRISE plans.
  • You can upgrade from the SUPERVISION plan to the COMPLIANCE or ENTERPRISE plans.
  • You can upgrade from the COMPLIANCE plan to the ENTERPRISE plan.
  • ENTERPRISE plan users do not require upgrades, as it is the highest tier.

Vaultastic operates on a trust-based licensing model, ensuring that your archiving, access, or data movement continues even if you exceed your purchased resources. Our system monitors your usage and growth patterns, and if an upgrade is needed, our team will proactively contact you to discuss the best upgrade solution.

Alternatively, you can reach out to us with your requirements, and we’ll be happy to guide you through the next steps.

Vaultastic operates on a trust-based license model to ensure seamless service without disruption. If you exceed your purchased storage, user access, or migration limits, the system will not stop archiving or restrict access. Our system monitors overflow usage monthly and sends alerts to keep you informed. You can also track your subscription status through the Vaultastic Usage Dashboard.

If an upgrade is needed, our team will proactively reach out to discuss options.

Your Options:

For the ASSURANCE, CONTINUITY, SUPERVISION, and COMPLIANCE plans, you can top up resources by purchasing additional quantities of data transfer, access or storage packs, or upgrading to a higher plan.
If you are on the ENTERPRISE plan, resources expan automatically as your usage grows. You simply pay for the actual usage, which is metered daily, with no intervention required on your part.

To plan your archive storage requirements, consider the following key dimensions:

  • Number of users (A): This includes all employees or systems for which you are archiving data. Some may be shared accounts or systems that send notifications, reports, or handle support.
  • Annual average data growth per user in GB (B): This can vary from 0.1GB to 5GB, with some extreme cases reaching 10-15GB. Data growth depends on your industry and the user’s role. From our experience:
    0.5GB: Light usage, minimal attachments, about 40 emails/day.
    1GB: Medium usage, more attachments, about 50 emails/day.
    1.5GB: Heavy usage, large attachments, about 60 emails/day.
    >1.5GB: Very heavy usage, including unmanned systems and file repositories.
  • Volume of legacy data to archive in GB (C): Many organizations have large amounts of legacy emails and files stored offline or as raw data on cloud platforms, including formats like PST, EML, or MBOX for emails, and various file formats for business data.

To estimate your storage needs for the next 12 months, apply the formula:
Estimated storage = (A) x (B) + (C)

For example, a mid-sized manufacturing organization with 300 users, an average annual growth of 0.5GB per user, and 1TB of legacy data would need:
300 x 0.5 + 1000 = 1150GB.

If you’re unsure about how much storage you may need, feel free to contact us for a chat. Our experts are ready to help answer your data management questions

Vaultastic is a fully self-serve platform, complete with extensive documentation and tutorial videos to guide you through the process. However, if you prefer hands-on support and training from our team during onboarding and migration, this can be arranged for an additional charge. Please contact us for an estimate, and we’ll be happy to set up the onboarding services tailored to your needs.

Most Common FAQs

Yes, archiving helps free up storage on your primary devices, apps, and systems by creating a copy of your data in a separate storage location. Once archiving is enabled, you can safely remove or reduce the data stored in your primary systems, optimizing their performance. 

While solutions like Vaultastic are designed with storage optimization methods, the archived data still consumes storage space—albeit in a more cost-efficient manner. As a result, while you reclaim valuable space on your primary storage, you do utilize optimized storage on the archival platform. 

Despite this, archiving remains a crucial component of any effective data management strategy, helping mitigate data-related risks and enhancing productivity through better data organization and security.

Even with seemingly sufficient storage in basic Google Workspace or Microsoft 365 plans, your organization remains at significant risk due to the lack of built-in data protection features. In these plans, users typically have full control over their mailboxes and drives, including the ability to delete or move emails and files. This leaves you uncertain whether all sent and received emails and user-created files are still intact or accessible, which can be critical during audits or compliance reviews. 

Nearly 70% of small businesses close within one year of experiencing a significant data loss

The inability to retrieve essential information when required could expose your organization to serious legal or regulatory penalties. Additionally, risks like intellectual property theft or accidental/intentional data loss could result in financial and operational setbacks.

As a best practice in data management, maintaining an independent, immutable archive (copy) of your information helps safeguard your organization. By ensuring that all information is securely stored and tamper-proof, you reduce the risk of data loss and improve your ability to respond to audits or legal requests, ensuring business continuity and legal compliance.

Yes, Vaultastic is highly compatible with a wide range of popular workplace productivity suites, including both cloud and on-premise solutions. It seamlessly integrates with platforms such as Microsoft 365, Google Workspace, MS Exchange, Zimbra, and more. This ensures that your organization can easily adopt Vaultastic without the need for major changes to your existing environment, providing a smooth transition to secure, scalable enterprise information archiving.

Even if your company isn’t bound by industry regulations, archiving your digital data is highly beneficial.

In today’s digital age, businesses of all sizes rely on a variety of digital tools for communication and collaboration. This includes emails, files, chat conversations, and data from various SaaS tools. While industry regulations may not mandate archiving, it’s crucial to have a robust data management strategy in place.

Here’s why archiving is important, even for unregulated industries:

  • Data Loss Prevention: Accidental deletion, hardware failures, or cyberattacks can lead to significant data loss. A centralized archive acts as a safety net, ensuring your critical data is protected and recoverable.
  • Legal and Compliance: Even if you’re not subject to strict industry regulations, you may still face legal and compliance obligations, such as responding to litigation or government inquiries. A well-organized archive can help you quickly locate and produce relevant information.
  • Business Continuity: In the event of a disaster or disruption, a reliable archive can help you restore business operations and maintain continuity.
  • Risk Mitigation: By archiving your data, you can reduce the risk of data breaches, unauthorized access, and insider threats.
  • Enhanced Search and Discovery: A centralized archive enables efficient search and discovery of information across various data types, streamlining internal investigations and external audits.

Vaultastic’s comprehensive archiving solution can help you protect and preserve your valuable digital assets, regardless of industry or regulatory requirements. By archiving emails, files, chat conversations, and data from SaaS tools, you can ensure that your critical information is always accessible, searchable, and secure.

The healthcare industry faces a growing number of email-borne threats that put sensitive data at risk. Emails often serve as entry points for ransomware, phishing attacks, malware, viruses, and other malicious payloads targeting healthcare providers. 

The rise of distributed working environments has further complicated efforts to protect data, making it easier for hackers to exploit vulnerabilities. These threats not only jeopardize the confidentiality and integrity of patient information but also expose healthcare organizations to regulatory non-compliance, financial loss, and reputational damage.

Archiving plays a crucial role in preserving and securely storing historical data, documents, or records that are no longer actively used but must be retained for legal, regulatory, or business purposes. By moving static data to a dedicated archive, organizations can free up valuable space in their primary storage systems, optimizing performance and ensuring active systems run more efficiently.

Archiving helps maintain the integrity and accessibility of important information, making it readily available for audits, legal inquiries, or historical reference when needed. It also improves data management and organization by keeping less frequently accessed information separate from day-to-day operations, reducing clutter and simplifying retrieval.

In addition to improving performance, archiving reduces the risk of data loss by providing a secure, tamper-proof environment for long-term retention. This extra layer of protection ensures critical information is safeguarded against unauthorized access, accidental deletion, or security breaches. By streamlining data management processes and enhancing system performance, archiving supports a more efficient and resilient approach to information handling.

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