Live demo
Free trial

How Can We Help?

Resource for planning your data protection and lifecycle management strategy with blogs, webinars and FAQs

Explore FAQs from the categories below

Overcome key data protection and management challenges.

Vaultastic is designed to be highly scalable and adaptable, making it a valuable solution for organizations of all sizes.

  • Small Businesses: Vaultastic provides affordable, easy-to-deploy solutions for archiving and managing data, ensuring compliance and protecting critical business information. This ease is also incorporated into simple purchase plans making adoption easy and growth even easier.
  • Mid-Sized Enterprises: The platform offers features like data lifecycle management and advanced e-discovery to support operational efficiency and regulatory adherence. 
  • Large Enterprises: Vaultastic’s scalable architecture handles massive volumes of data while optimizing storage costs through intelligent tiering.

For mid to large enterprises, Vaultastic works on the pay-per-use model to help customers optimize costs continually even as data and usage grows over the years. 

Whether you are a growing business or a large corporation, Vaultastic aligns with your data management goals without compromising on performance or cost-effectiveness.

Vaultastic has a proven track record of helping organizations streamline compliance processes and optimize costs. For instance:

  • A financial services firm achieved regulatory compliance by securely archiving emails and files while significantly reducing data retention costs using Vaultastic’s tiered storage solutions.
  • A healthcare organization improved its readiness for audits by implementing Vaultastic’s e-discovery tools, reducing response times to regulatory queries by over 50%.
  • A mid-sized manufacturing company saved 60% on storage costs by consolidating legacy data scattered across multiple systems into Vaultastic’s cost-efficient Open Store.

These success stories highlight Vaultastic’s ability to deliver tangible benefits tailored to organizational needs.

Learn more here.

Yes, Vaultastic offers detailed case studies showcasing how it has helped organizations achieve their data management goals. These case studies provide real-world insights into the challenges faced by businesses and how Vaultastic’s solutions delivered measurable outcomes, such as compliance readiness, cost savings, and enhanced productivity. You can explore use cases specific to your industry to understand how Vaultastic aligns with your unique needs. 

You can access customer success stories here and gain a clearer picture of the platform’s impact on similar organizations.

Vaultastic is a versatile platform trusted by organizations across various industries and sectors to address their data management, compliance, and business continuity needs. It is extensively used in regulated industries such as financial services and healthcare to meet stringent compliance requirements. 

Additionally, Vaultastic serves education, manufacturing, professional services such as law firms, CA firms and logistics companies, technology, and media sectors, where preserving corporate data and ensuring seamless access are critical for operational efficiency and decision-making. The platform’s high utility makes it an ideal solution for organizations of all types that need robust archiving, regulatory adherence, and secure data storage.

Vaultastic has a dedicated team to handle enterprise RFPs efficiently. Upon receiving your RFP, the team conducts a detailed review of your requirements to ensure that the proposal addresses all aspects, including technical specifications, compliance needs, scalability, and pricing. The response will include a customized solution, detailed service descriptions, timelines, and a transparent cost structure. Vaultastic’s team collaborates closely with your organization during the RFP process to provide clarifications, participate in discussions, and ensure that the proposal aligns perfectly with your expectations.

Yes, Vaultastic understands that organizations have unique needs and constraints, and negotiations are welcomed to find a mutually beneficial arrangement. If you have specific budget considerations or wish to adjust the scope of services, you can discuss these with Vaultastic’s team. They are committed to offering a flexible and fair solution that aligns with your requirements while ensuring the value of the service. Any negotiated changes will be clearly reflected in a revised proposal.

A Vaultastic quotation or proposal typically has a validity period of 7 to 30 days from the date of issue. This validity period ensures that pricing and terms reflect the current market and service conditions. The validity period will be explicitly mentioned in the proposal document. If the proposal expires and you wish to proceed, the Vaultastic team will be happy to revisit the requirements and provide an updated proposal reflecting any changes in pricing or service offerings.

No. All of Vaultastic’s proposals are annual and renewed every year. Since our pricing model is granular and based on resource consumption, it is more suitable for our customers to evaluate the actual consumption every year and based on that generate a renewal quotation which may be lower or higher than the previous year. 

Yes, Vaultastic’s proposal can include the costs for additional services such as data migration, onboarding, or training if requested. During the quotation process, you can specify any additional requirements you foresee, such as importing legacy data, configuring the system, or providing hands-on training for your team. These services are itemized separately in the proposal for transparency, allowing you to clearly understand their scope and associated costs. If you’re unsure of the services you may need, the Vaultastic team is available to discuss and recommend the best options for your situation.

Absolutely. Vaultastic understands that organizations may need to compare different options and add-ons to make an informed decision. When requesting a quotation, specify that you’d like multiple options, such as plans, varying storage tiers, or additional features like e-discovery and compliance tools. The Vaultastic team will provide a comprehensive quotation outlining the costs and benefits of each option, making it easier for you to evaluate and choose the solution that best meets your needs.

Vaultastic’s pricing includes five plans as can be seen on the Pricing page. The first four are standard plans suitable for tiny to small businesses with less than 100 employees and smaller data sizes (below 1TB). Purchasing these is as simple as subscribing to the chosen plan and topping up the resources, as required, with additional packs. 

For any requirement beyond this, we recommend the Transformation plan, which is a custom plan based on the pay-per-use model. By understanding your user base, data volume, retention policies, and additional services like migration or compliance, Vaultastic crafts a proposal that aligns with your needs. Whether you require storage for a specific department, enterprise-wide implementation, or compliance-focused features, Vaultastic ensures that the proposal reflects a fair and optimized pricing structure. The pay-per-use pricing allows you to scale services as your organization grows, ensuring cost-efficiency and flexibility.

Vaultastic typically delivers a proposal within 1-3 business days of receiving your request and all necessary information. The timeline may vary depending on the complexity of your requirements. If additional discussions or clarifications are needed, the Vaultastic team will promptly communicate with you to ensure the proposal addresses all your needs accurately. Rest assured, Vaultastic prioritizes quick turnaround times to support your decision-making process.

Most Common FAQs

Yes, archiving helps free up storage on your primary devices, apps, and systems by creating a copy of your data in a separate storage location. Once archiving is enabled, you can safely remove or reduce the data stored in your primary systems, optimizing their performance. 

While solutions like Vaultastic are designed with storage optimization methods, the archived data still consumes storage space—albeit in a more cost-efficient manner. As a result, while you reclaim valuable space on your primary storage, you do utilize optimized storage on the archival platform. 

Despite this, archiving remains a crucial component of any effective data management strategy, helping mitigate data-related risks and enhancing productivity through better data organization and security.

Even with seemingly sufficient storage in basic Google Workspace or Microsoft 365 plans, your organization remains at significant risk due to the lack of built-in data protection features. In these plans, users typically have full control over their mailboxes and drives, including the ability to delete or move emails and files. This leaves you uncertain whether all sent and received emails and user-created files are still intact or accessible, which can be critical during audits or compliance reviews. 

Nearly 70% of small businesses close within one year of experiencing a significant data loss

The inability to retrieve essential information when required could expose your organization to serious legal or regulatory penalties. Additionally, risks like intellectual property theft or accidental/intentional data loss could result in financial and operational setbacks.

As a best practice in data management, maintaining an independent, immutable archive (copy) of your information helps safeguard your organization. By ensuring that all information is securely stored and tamper-proof, you reduce the risk of data loss and improve your ability to respond to audits or legal requests, ensuring business continuity and legal compliance.

Yes, Vaultastic is highly compatible with a wide range of popular workplace productivity suites, including both cloud and on-premise solutions. It seamlessly integrates with platforms such as Microsoft 365, Google Workspace, MS Exchange, Zimbra, and more. This ensures that your organization can easily adopt Vaultastic without the need for major changes to your existing environment, providing a smooth transition to secure, scalable enterprise information archiving.

Even if your company isn’t bound by industry regulations, archiving your digital data is highly beneficial.

In today’s digital age, businesses of all sizes rely on a variety of digital tools for communication and collaboration. This includes emails, files, chat conversations, and data from various SaaS tools. While industry regulations may not mandate archiving, it’s crucial to have a robust data management strategy in place.

Here’s why archiving is important, even for unregulated industries:

  • Data Loss Prevention: Accidental deletion, hardware failures, or cyberattacks can lead to significant data loss. A centralized archive acts as a safety net, ensuring your critical data is protected and recoverable.
  • Legal and Compliance: Even if you’re not subject to strict industry regulations, you may still face legal and compliance obligations, such as responding to litigation or government inquiries. A well-organized archive can help you quickly locate and produce relevant information.
  • Business Continuity: In the event of a disaster or disruption, a reliable archive can help you restore business operations and maintain continuity.
  • Risk Mitigation: By archiving your data, you can reduce the risk of data breaches, unauthorized access, and insider threats.
  • Enhanced Search and Discovery: A centralized archive enables efficient search and discovery of information across various data types, streamlining internal investigations and external audits.

Vaultastic’s comprehensive archiving solution can help you protect and preserve your valuable digital assets, regardless of industry or regulatory requirements. By archiving emails, files, chat conversations, and data from SaaS tools, you can ensure that your critical information is always accessible, searchable, and secure.

The healthcare industry faces a growing number of email-borne threats that put sensitive data at risk. Emails often serve as entry points for ransomware, phishing attacks, malware, viruses, and other malicious payloads targeting healthcare providers. 

The rise of distributed working environments has further complicated efforts to protect data, making it easier for hackers to exploit vulnerabilities. These threats not only jeopardize the confidentiality and integrity of patient information but also expose healthcare organizations to regulatory non-compliance, financial loss, and reputational damage.

Archiving plays a crucial role in preserving and securely storing historical data, documents, or records that are no longer actively used but must be retained for legal, regulatory, or business purposes. By moving static data to a dedicated archive, organizations can free up valuable space in their primary storage systems, optimizing performance and ensuring active systems run more efficiently.

Archiving helps maintain the integrity and accessibility of important information, making it readily available for audits, legal inquiries, or historical reference when needed. It also improves data management and organization by keeping less frequently accessed information separate from day-to-day operations, reducing clutter and simplifying retrieval.

In addition to improving performance, archiving reduces the risk of data loss by providing a secure, tamper-proof environment for long-term retention. This extra layer of protection ensures critical information is safeguarded against unauthorized access, accidental deletion, or security breaches. By streamlining data management processes and enhancing system performance, archiving supports a more efficient and resilient approach to information handling.

Search Anything...