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Resource for planning your data protection and lifecycle management strategy with blogs, webinars and FAQs

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Overcome key data protection and management challenges.

Absolutely. Vaultastic understands that every organization has unique requirements and challenges. During the demo request process, you can outline specific use cases, industries, or challenges you want addressed. The demo will then be customized to focus on these areas, such as data retention for regulatory compliance, optimizing storage costs, enabling secure data sharing, or mitigating risks of data loss. The presenter will adapt the session to showcase how Vaultastic can meet your specific objectives, ensuring that the demo is highly relevant and actionable for your organization.

The Vaultastic live demo focusses on your requirement that you share at the start of the demo session. We attempt to show you those capabilities in the product that address your key requirements. We also attempt to address your queries and concerns during the demo.

If time permits, we also offer a comprehensive walkthrough of its features and capabilities, focusing on how the platform addresses key challenges in data management, compliance, and archiving. This may typically cover:

  • Real-time email archiving to ensure data protection.
  • Archiving files, chats and SaaS data from various data sources.
  • E-discovery and search tools for quick and precise data retrieval.
  • Role-based access controls to manage data securely.
  • Storage tiers like the Active Store, Open Store, and Deep Store for cost-optimized data retention.
  • Data migration tools for seamless import of legacy data.
  • Regulatory compliance capabilities, showcasing how Vaultastic supports industry regulations, and other laws.
  • Collaboration tools for secure sharing of archived data during audits or investigations.

This session is designed to highlight Vaultastic’s practical applications and provide real-world use case demonstrations.

Booking an online demo of Vaultastic is a simple and straightforward process. Visit the Vaultastic website and click on the “Live Demo” button. Select a suitable schedule from the calendar and provide your details, including your name, organization, email address, and any specific requirements or challenges you’d like addressed during the session. You’ll receive a calendar invitation along with the joining link for the scheduled live demo. This personalized approach ensures that the session is tailored to meet your organization’s unique needs and objectives.

Providing feedback or asking questions during the evaluation process is simple and encouraged. You can:

  • Reach Out to Support: Use the provided email or phone contact to share feedback or seek clarification.
  • Dedicated Feedback Sessions: Schedule follow-up discussions with the Vaultastic team to review your experience and provide insights.
  • In-App Features: Use the feedback tools or forms available within the evaluation platform.
  • Interactive Walkthroughs: During live sessions or demos, share your observations and ask questions to better understand the system’s capabilities.

Vaultastic values your input and uses it to refine its services and address your unique needs effectively.

These resources will be shared with you once you start your evaluation.

Vaultastic offers a variety of resources to help you gain a deep understanding of its capabilities during the evaluation process:

  • User Guides and Documentation: Detailed manuals covering all features and functionalities.
  • Tutorial Videos: Step-by-step demonstrations of key processes like e-discovery, data migration, and compliance reporting.
  • Knowledge Base: A repository of FAQs and articles addressing common questions and advanced use cases.
  • Support Team: Live assistance via web meeting, email or phone for troubleshooting or answering queries.
  • Interactive Demos: If needed, the Vaultastic team can schedule walkthrough sessions to highlight specific features and workflows.

These resources ensure that you can evaluate Vaultastic effectively and make an informed decision.

These resources will be shared with you once you start your evaluation.

Absolutely. During the evaluation, you can upload sample data, such as legacy emails, files, or system logs, to test how Vaultastic handles real-world scenarios. This capability allows you to explore the platform’s data ingestion, storage, search, and retrieval features in a way that mirrors your actual operational needs. Vaultastic supports importing data in formats like PST, EML, or MBOX, as well as files from platforms like Google Drive and OneDrive. The support team can assist you in setting up these data imports to ensure a smooth evaluation process.

The evaluation period for Vaultastic typically lasts 14 days, depending on the complexity of your requirements. This duration is designed to give you enough time to explore the platform’s features thoroughly. If you need more time to test specific use cases or integrate additional data, you can request an extension. Vaultastic’s team is flexible and will work with you to ensure you have the opportunity to fully evaluate the solution’s capabilities before making a decision.

Yes, Vaultastic offers comprehensive technical support throughout the evaluation process to ensure a seamless experience. A dedicated support team is available to assist with setup, configuration, and any queries you might have about the platform’s functionalities. Whether it’s integrating with your existing systems, uploading sample data, or understanding advanced features like e-discovery and compliance tools, Vaultastic’s experts are ready to guide you. Additionally, you can access detailed documentation, tutorials, and FAQs to address common questions and maximize the value of your evaluation.

These resources will be shared with you once you start your evaluation.

Starting your Vaultastic evaluation requires minimal preparation. The Vaultastic team will provide a guided setup to configure the evaluation environment. However, it’s helpful to have the following ready:

  • Data Details: Information about the volume and types of data you’d like to test (e.g., emails, files).
  • Use Case Objectives: A clear understanding of what you want to achieve during the evaluation, such as compliance testing or data migration validation.
  • Team Involvement: Identification of key stakeholders, such as IT administrators or compliance officers, who will participate in the evaluation.
  • Technical Access: Ensure you have the necessary permissions for any integrations with your existing systems, such as email platforms or storage solutions.

Vaultastic’s user-friendly interface and dedicated support make it easy to get started without extensive technical prerequisites.

Learn more about getting started.

Vaultastic offers several tools and resources to help you determine alignment with your data retention and compliance needs. During the evaluation, you can:

  • Simulate Real-World Scenarios: Use Vaultastic to archive and retrieve sample data in line with your retention policies.
  • Explore Compliance Features: Test Vaultastic’s legal hold, audit trails, and regulatory reporting tools.
  • Consult with Experts: The Vaultastic team can guide you through specific compliance frameworks like GDPR,
  • DPDPA, or financial sector regulations like  RBI, SEBI, IRDAI, ensuring that the platform meets your regulatory obligations.
  • Leverage Resources: Use detailed documentation and case studies to understand how Vaultastic has supported similar organizations in achieving compliance.

This hands-on experience will provide a clear picture of Vaultastic’s suitability for your compliance landscape.

Absolutely. Vaultastic’s evaluation period is designed to be flexible, allowing you to focus on specific features relevant to your organization. Whether it’s e-discovery, data extraction, incident management for compliance, or data migration, you can test these capabilities in detail during the trial. Inform the Vaultastic team about your priorities, and they will customize the evaluation environment to highlight the functionalities most critical to your operations. This targeted approach ensures you can validate Vaultastic’s ability to address your unique challenges.

Yes, Vaultastic provides a 14-day free trial or evaluation period to help organizations test its features and capabilities. This trial allows you to explore the platform’s functionalities, such as data ingestion, storage tiers, e-discovery, and compliance tools, in a controlled environment. The evaluation period is typically designed to give you ample time to assess whether Vaultastic meets your data management needs. Sign up for your free trial here.

Most Common FAQs

Yes, archiving helps free up storage on your primary devices, apps, and systems by creating a copy of your data in a separate storage location. Once archiving is enabled, you can safely remove or reduce the data stored in your primary systems, optimizing their performance. 

While solutions like Vaultastic are designed with storage optimization methods, the archived data still consumes storage space—albeit in a more cost-efficient manner. As a result, while you reclaim valuable space on your primary storage, you do utilize optimized storage on the archival platform. 

Despite this, archiving remains a crucial component of any effective data management strategy, helping mitigate data-related risks and enhancing productivity through better data organization and security.

Even with seemingly sufficient storage in basic Google Workspace or Microsoft 365 plans, your organization remains at significant risk due to the lack of built-in data protection features. In these plans, users typically have full control over their mailboxes and drives, including the ability to delete or move emails and files. This leaves you uncertain whether all sent and received emails and user-created files are still intact or accessible, which can be critical during audits or compliance reviews. 

Nearly 70% of small businesses close within one year of experiencing a significant data loss

The inability to retrieve essential information when required could expose your organization to serious legal or regulatory penalties. Additionally, risks like intellectual property theft or accidental/intentional data loss could result in financial and operational setbacks.

As a best practice in data management, maintaining an independent, immutable archive (copy) of your information helps safeguard your organization. By ensuring that all information is securely stored and tamper-proof, you reduce the risk of data loss and improve your ability to respond to audits or legal requests, ensuring business continuity and legal compliance.

Yes, Vaultastic is highly compatible with a wide range of popular workplace productivity suites, including both cloud and on-premise solutions. It seamlessly integrates with platforms such as Microsoft 365, Google Workspace, MS Exchange, Zimbra, and more. This ensures that your organization can easily adopt Vaultastic without the need for major changes to your existing environment, providing a smooth transition to secure, scalable enterprise information archiving.

Even if your company isn’t bound by industry regulations, archiving your digital data is highly beneficial.

In today’s digital age, businesses of all sizes rely on a variety of digital tools for communication and collaboration. This includes emails, files, chat conversations, and data from various SaaS tools. While industry regulations may not mandate archiving, it’s crucial to have a robust data management strategy in place.

Here’s why archiving is important, even for unregulated industries:

  • Data Loss Prevention: Accidental deletion, hardware failures, or cyberattacks can lead to significant data loss. A centralized archive acts as a safety net, ensuring your critical data is protected and recoverable.
  • Legal and Compliance: Even if you’re not subject to strict industry regulations, you may still face legal and compliance obligations, such as responding to litigation or government inquiries. A well-organized archive can help you quickly locate and produce relevant information.
  • Business Continuity: In the event of a disaster or disruption, a reliable archive can help you restore business operations and maintain continuity.
  • Risk Mitigation: By archiving your data, you can reduce the risk of data breaches, unauthorized access, and insider threats.
  • Enhanced Search and Discovery: A centralized archive enables efficient search and discovery of information across various data types, streamlining internal investigations and external audits.

Vaultastic’s comprehensive archiving solution can help you protect and preserve your valuable digital assets, regardless of industry or regulatory requirements. By archiving emails, files, chat conversations, and data from SaaS tools, you can ensure that your critical information is always accessible, searchable, and secure.

The healthcare industry faces a growing number of email-borne threats that put sensitive data at risk. Emails often serve as entry points for ransomware, phishing attacks, malware, viruses, and other malicious payloads targeting healthcare providers. 

The rise of distributed working environments has further complicated efforts to protect data, making it easier for hackers to exploit vulnerabilities. These threats not only jeopardize the confidentiality and integrity of patient information but also expose healthcare organizations to regulatory non-compliance, financial loss, and reputational damage.

Archiving plays a crucial role in preserving and securely storing historical data, documents, or records that are no longer actively used but must be retained for legal, regulatory, or business purposes. By moving static data to a dedicated archive, organizations can free up valuable space in their primary storage systems, optimizing performance and ensuring active systems run more efficiently.

Archiving helps maintain the integrity and accessibility of important information, making it readily available for audits, legal inquiries, or historical reference when needed. It also improves data management and organization by keeping less frequently accessed information separate from day-to-day operations, reducing clutter and simplifying retrieval.

In addition to improving performance, archiving reduces the risk of data loss by providing a secure, tamper-proof environment for long-term retention. This extra layer of protection ensures critical information is safeguarded against unauthorized access, accidental deletion, or security breaches. By streamlining data management processes and enhancing system performance, archiving supports a more efficient and resilient approach to information handling.

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