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Vaultastic archives emails, files, and chat data from Microsoft 365, ensuring complete protection of your business communications. With Vaultastic, you can securely store emails, files from OneDrive, and Microsoft Teams chat history, providing comprehensive data retention.
Additionally, Vaultastic is designed to scale easily, allowing you to archive other data types as needed, ensuring robust data protection and compliance for your organization.
While Microsoft 365 may offer sufficient storage in active mailboxes and OneDrive, this alone may not fully protect your critical data from accidental or intentional deletion, theft, or corruption.
Microsoft 365 includes features like Exchange Online archiving, legal hold, and retention of deleted items, which can extend inbox size and offer some level of protection. However, these features may not provide a complete, up-to-date copy of all your data or offer the advanced search, discovery, and compliance capabilities that a separate data archiving solution can.
For organizations with specific regulatory or legal data retention requirements, or those needing more granular control and comprehensive eDiscovery for historical data, a dedicated data archiving solution for Microsoft 365 can significantly enhance protection and compliance.
Using a separate archive solution for Microsoft Office 365 emails and OneDrive data adds an extra layer of protection while helping you optimize data retention costs. Specifically:
Archiving SaaS data is essential for protecting valuable business information, ensuring regulatory compliance, and supporting operational resilience. As organizations increasingly rely on SaaS platforms for critical functions—like email, customer relationship management, ticketing, and file sharing—these platforms generate a wealth of data that must be preserved long-term for legal, operational, and compliance purposes. By archiving SaaS data, businesses create a secure, immutable record that protects against accidental deletion, intentional tampering, or system failures.
Additionally, SaaS data archiving enables quick, centralized access to historical records, allowing organizations to respond swiftly to audit requests, legal discovery needs, or internal investigations. Unlike traditional backups, which may only provide limited, short-term recovery, an archive is purpose-built for organized, permanent storage, making it easy to search and retrieve specific data when needed.
Archiving also helps optimize performance and control storage costs by offloading infrequently accessed information from primary systems. Overall, archiving SaaS data allows organizations to safeguard their data assets, streamline compliance, and improve data governance, creating a more resilient and prepared business environment.
Vaultastic supports a wide range of popular SaaS tools to help organizations archive and manage essential data securely. Currently, Vaultastic integrates seamlessly with major SaaS applications, including Microsoft 365 and Google Workspace for email and file archiving, as well as ZOHO CRM and Freshdesk for preserving communications, ticketing information and records. Additionally, Vaultastic offers support for Google Forms, SendGrid, and other platforms, enabling comprehensive data capture across diverse communication and collaboration tools.
Vaultastic is continuously expanding its supported SaaS integrations to meet evolving business needs and accommodate growing data diversity. This support allows organizations to centralize data from multiple sources into a single, secure archive, ensuring compliance, easy access, and efficient retrieval for legal, operational, and regulatory needs. Whether for email, file storage, customer records, or messaging platforms, Vaultastic’s SaaS support enhances data governance and improves overall data management across cloud applications.
Archiving SaaS data involves securely preserving and storing information generated by cloud-based applications (such as emails, documents, customer records, and communications) in a dedicated, long-term storage repository. Unlike regular backups, which focus on short-term recovery, SaaS data archiving creates a permanent, tamper-proof record of data that remains accessible for extended periods. This process ensures that data remains intact, organized, and quickly retrievable for regulatory compliance, legal discovery, historical reference, and business continuity.
Archiving SaaS data provides several critical benefits. It helps organizations meet industry-specific compliance requirements by retaining records securely and enables quick access to historical data in response to audits, legal inquiries, or internal investigations. With indexed and organized storage, SaaS data archives allow for rapid search and retrieval, improving productivity and data transparency. Moreover, archiving offloads less frequently accessed information from active systems, optimizing storage usage and enhancing performance in everyday operations. Ultimately, archiving SaaS data allows businesses to protect valuable information, minimize data-related risks, and build a robust, scalable data management strategy.
SaaS (Software as a Service) data refers to any information generated, stored, or processed within cloud-based software applications that are delivered as a service over the internet. Unlike traditional software installed on physical servers or individual computers, SaaS applications are hosted on cloud infrastructure and accessed through a web interface or app, which enables anytime, anywhere access. SaaS data includes a wide range of information, such as emails, documents, customer records, communications, user interactions, and transactional data, depending on the purpose of the application.
As businesses increasingly rely on SaaS solutions like CRM platforms, project management tools, and collaborative applications, SaaS data becomes essential to daily operations and strategic decision-making. Managing and securing this data is crucial for maintaining business continuity, ensuring compliance, and enabling effective data governance. By preserving SaaS data in an organized, accessible format, organizations can enhance productivity, streamline data retrieval, and safeguard critical information for future use.
Vaultastic is a more versatile and accessible alternative to Azure File Archive. While Azure offers basic raw data storage, Vaultastic enhances the experience with tools for complete and incremental backups, advanced search functionality, and granular file restoration. This makes Vaultastic an ideal choice for organizations needing more flexible and user-friendly file management tools.
Moreover, the same platform can be used to archive information from different sources such as email and SaaS tools, thereby increasing the utility of the platform.
Vaultastic’s cloud-based file backup service is a great alternative to Dropbox’s archiving solution. It not only allows complete and incremental backups from cloud drives like Google Drive but also optimizes long-term retention costs, delivering savings of up to 60%. Vaultastic offers powerful search and selective restore capabilities, making it a more comprehensive solution than Dropbox for businesses looking to manage large volumes of files efficiently.
Moreover, the same platform can be used to archive information from different sources such as email and SaaS tools, thereby increasing the utility of the platform.
Yes, Vaultastic is an excellent cloud-native alternative to Commvault. With its capability to securely archive files from cloud drives and other file storage systems, Vaultastic provides a cost-effective solution for long-term data retention, offering up to 60% cost savings.
Vaultastic ensures data safety, accessibility, and scalability, making it a robust option compared to traditional file archiving systems.
Moreover, the same platform can be used to archive information from different sources such as email and SaaS tools, thereby increasing the utility of the platform.
Vaultastic enables you to archive files from platforms like Google Drive and OneDrive for Business. In addition you can also archive files from your file servers over SFTP (Secure File Transfer Protocol).
You can perform a complete backup followed by regular incremental backups. This is managed by configuring file archiving jobs within Vaultastic, ensuring continuous protection and synchronization of your data.
The archives are either stored as ZIPs or mirrored into the same folder structure as the source.
Vaultastic stores archived files securely in the Vaultastic Open or Deep Store, designed for long-term retention. This ensures safe, reliable access to your files whenever needed.
Vaultastic can mirror your original source drive folder structure for familiar browsing or can zip the content to further optimize storage. You can easily retrieve any archived file via the Vaultastic interface, with options for selective extraction from zip files or directly downloading from the folders.
Yes, archiving helps free up storage on your primary devices, apps, and systems by creating a copy of your data in a separate storage location. Once archiving is enabled, you can safely remove or reduce the data stored in your primary systems, optimizing their performance.
While solutions like Vaultastic are designed with storage optimization methods, the archived data still consumes storage space—albeit in a more cost-efficient manner. As a result, while you reclaim valuable space on your primary storage, you do utilize optimized storage on the archival platform.
Despite this, archiving remains a crucial component of any effective data management strategy, helping mitigate data-related risks and enhancing productivity through better data organization and security.
Even with seemingly sufficient storage in basic Google Workspace or Microsoft 365 plans, your organization remains at significant risk due to the lack of built-in data protection features. In these plans, users typically have full control over their mailboxes and drives, including the ability to delete or move emails and files. This leaves you uncertain whether all sent and received emails and user-created files are still intact or accessible, which can be critical during audits or compliance reviews.
Nearly 70% of small businesses close within one year of experiencing a significant data loss
The inability to retrieve essential information when required could expose your organization to serious legal or regulatory penalties. Additionally, risks like intellectual property theft or accidental/intentional data loss could result in financial and operational setbacks.
As a best practice in data management, maintaining an independent, immutable archive (copy) of your information helps safeguard your organization. By ensuring that all information is securely stored and tamper-proof, you reduce the risk of data loss and improve your ability to respond to audits or legal requests, ensuring business continuity and legal compliance.
Yes, Vaultastic is highly compatible with a wide range of popular workplace productivity suites, including both cloud and on-premise solutions. It seamlessly integrates with platforms such as Microsoft 365, Google Workspace, MS Exchange, Zimbra, and more. This ensures that your organization can easily adopt Vaultastic without the need for major changes to your existing environment, providing a smooth transition to secure, scalable enterprise information archiving.
Even if your company isn’t bound by industry regulations, archiving your digital data is highly beneficial.
In today’s digital age, businesses of all sizes rely on a variety of digital tools for communication and collaboration. This includes emails, files, chat conversations, and data from various SaaS tools. While industry regulations may not mandate archiving, it’s crucial to have a robust data management strategy in place.
Here’s why archiving is important, even for unregulated industries:
Vaultastic’s comprehensive archiving solution can help you protect and preserve your valuable digital assets, regardless of industry or regulatory requirements. By archiving emails, files, chat conversations, and data from SaaS tools, you can ensure that your critical information is always accessible, searchable, and secure.
The healthcare industry faces a growing number of email-borne threats that put sensitive data at risk. Emails often serve as entry points for ransomware, phishing attacks, malware, viruses, and other malicious payloads targeting healthcare providers.
The rise of distributed working environments has further complicated efforts to protect data, making it easier for hackers to exploit vulnerabilities. These threats not only jeopardize the confidentiality and integrity of patient information but also expose healthcare organizations to regulatory non-compliance, financial loss, and reputational damage.
Archiving plays a crucial role in preserving and securely storing historical data, documents, or records that are no longer actively used but must be retained for legal, regulatory, or business purposes. By moving static data to a dedicated archive, organizations can free up valuable space in their primary storage systems, optimizing performance and ensuring active systems run more efficiently.
Archiving helps maintain the integrity and accessibility of important information, making it readily available for audits, legal inquiries, or historical reference when needed. It also improves data management and organization by keeping less frequently accessed information separate from day-to-day operations, reducing clutter and simplifying retrieval.
In addition to improving performance, archiving reduces the risk of data loss by providing a secure, tamper-proof environment for long-term retention. This extra layer of protection ensures critical information is safeguarded against unauthorized access, accidental deletion, or security breaches. By streamlining data management processes and enhancing system performance, archiving supports a more efficient and resilient approach to information handling.
