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Vaultastic supports the import and archiving of legacy data stored in PST, EML, and MBOX formats. For many organizations, historical data is scattered (fragmented) across various file formats and storage media, making centralized management challenging.
Vaultastic’s advanced migration tools securely import legacy files and organize them within its searchable archive, providing unified access to historical data. Once ingested, this data is stored in a compliant, tamper-proof format, ensuring it remains readily accessible and discoverable for audits, legal inquiries, and internal investigations.
Yes, Vaultastic can capture and archive transactional email data generated by automated systems and notification tools like SendGrid, ClrStream, and more.. Many organizations rely on notification services to deliver critical alerts, reports, and updates, all of which can carry valuable business information.
By archiving this transactional data, Vaultastic ensures a reliable record of key system interactions, allowing organizations to securely retain information from automated processes, meet regulatory requirements, and maintain data integrity for operational audits or legal reviews.
Vaultastic is purpose-built to handle unstructured data types, including chat messages, system notifications, and email attachments. Unstructured data often lacks a predefined structure, making it challenging to organize and retrieve. Vaultastic indexes and organizes this data upon archiving, allowing it to be searched, retrieved, and reviewed easily. By archiving unstructured data alongside traditional records, Vaultastic ensures that all forms of communication—regardless of format—are securely retained and accessible, meeting regulatory needs and supporting business continuity.
Yes, Vaultastic supports archiving files from popular cloud storage services like Google Drive and Microsoft OneDrive. By capturing essential documents, spreadsheets, presentations, and other files, Vaultastic enables businesses to securely preserve valuable records that go beyond email communication.
This archiving capability helps organizations maintain data durability, simplify data management, and ensure compliance with data retention policies. Storing cloud files in Vaultastic’s archive ensures they remain easily accessible, even as active storage needs change, allowing for optimized storage use and long-term data protection.
Absolutely. Vaultastic integrates with CRM platforms like ZOHO and Salesforce to archive essential customer communications and CRM records. By capturing accounts and deals along with the emails, attachments, and interaction history, Vaultastic helps organizations preserve valuable customer data, which is often crucial for ongoing business relationships, customer support, and compliance.
Archiving CRM data in Vaultastic allows for centralized access and retrieval, improving customer management and ensuring that important information is available when needed for audits, legal requirements, or strategic analysis.
Yes, Vaultastic supports archiving chat conversation data from Microsoft Teams. This platform generates vast amounts of valuable communication data, from peer to peer and group chat messages and shared files to call recordings.
Vaultastic captures this data to create a secure, permanent record that is easily accessible for audits, e-discovery, and compliance. As collaborative tools like Microsoft Teams become more integrated into business workflows, Vaultastic’s support ensures that no critical interaction is lost, allowing you to retain a comprehensive record of all organizational communication.
Vaultastic is designed to seamlessly integrate with a wide range of popular email platforms, making it easy for organizations to archive and manage email data. Supported platforms include Microsoft 365, Google Workspace (formerly G Suite), Zimbra, Exchange, and other standard IMAP/SMTP-based services.
By working across multiple email systems, Vaultastic provides flexibility and ensures that your organization’s email communications, even from multiple sources, are securely stored in a centralized, searchable repository.
This flexibility of Vaultastic enables businesses to streamline their data retention practices, support compliance needs, and enhance e-discovery efficiency.
Absolutely. Vaultastic integrates with popular CRM and customer support platforms like Salesforce, ZOHO CRM and Freshdesk to archive key records, emails, and customer communications. This allows organizations to securely store critical customer interactions, transaction histories, and service records, protecting valuable business data while supporting compliance.
By archiving CRM and support data, Vaultastic ensures that customer-related information is protected, organized, and easily retrievable, which is essential for supporting audits, legal inquiries, and internal reporting.
Vaultastic is committed to supporting data archiving from a variety of collaborative and communication tools, including platforms like Slack, Microsoft Teams, and other messaging or file-sharing applications.
As businesses increasingly rely on these collaborative tools, Vaultastic continuously expands its integrations to meet growing demands for comprehensive data preservation.
This ensures that chat messages, shared files, and important conversations are retained alongside email data, allowing for a complete communication record within one secure archive.
Yes, Vaultastic can archive historical or legacy data stored in multiple formats, including PST, EML, and MBOX files. This capability enables businesses to easily import data from different platforms, ensuring that all historical records are incorporated into a single, unified archive. Vaultastic’s migration tools help securely import and store these files, making previously fragmented data searchable and compliant with current regulations, policies, and e-discovery needs.
Vaultastic primarily focuses on unstructured data—such as emails, chat messages, SaaS data and files— and supports a comprehensive approach to archiving this information from cloud and on-premise applications and servers.
80% of information in an organization is unstructured data and can be challenging to manage and retrieve if not properly archived.
Vaultastic helps organize and secure this information, making it searchable and accessible when needed for business continuity, audits, or legal requirements.
Yes, archiving helps free up storage on your primary devices, apps, and systems by creating a copy of your data in a separate storage location. Once archiving is enabled, you can safely remove or reduce the data stored in your primary systems, optimizing their performance.
While solutions like Vaultastic are designed with storage optimization methods, the archived data still consumes storage space—albeit in a more cost-efficient manner. As a result, while you reclaim valuable space on your primary storage, you do utilize optimized storage on the archival platform.
Despite this, archiving remains a crucial component of any effective data management strategy, helping mitigate data-related risks and enhancing productivity through better data organization and security.
Even with seemingly sufficient storage in basic Google Workspace or Microsoft 365 plans, your organization remains at significant risk due to the lack of built-in data protection features. In these plans, users typically have full control over their mailboxes and drives, including the ability to delete or move emails and files. This leaves you uncertain whether all sent and received emails and user-created files are still intact or accessible, which can be critical during audits or compliance reviews.
Nearly 70% of small businesses close within one year of experiencing a significant data loss
The inability to retrieve essential information when required could expose your organization to serious legal or regulatory penalties. Additionally, risks like intellectual property theft or accidental/intentional data loss could result in financial and operational setbacks.
As a best practice in data management, maintaining an independent, immutable archive (copy) of your information helps safeguard your organization. By ensuring that all information is securely stored and tamper-proof, you reduce the risk of data loss and improve your ability to respond to audits or legal requests, ensuring business continuity and legal compliance.
Yes, Vaultastic is highly compatible with a wide range of popular workplace productivity suites, including both cloud and on-premise solutions. It seamlessly integrates with platforms such as Microsoft 365, Google Workspace, MS Exchange, Zimbra, and more. This ensures that your organization can easily adopt Vaultastic without the need for major changes to your existing environment, providing a smooth transition to secure, scalable enterprise information archiving.
Even if your company isn’t bound by industry regulations, archiving your digital data is highly beneficial.
In today’s digital age, businesses of all sizes rely on a variety of digital tools for communication and collaboration. This includes emails, files, chat conversations, and data from various SaaS tools. While industry regulations may not mandate archiving, it’s crucial to have a robust data management strategy in place.
Here’s why archiving is important, even for unregulated industries:
Vaultastic’s comprehensive archiving solution can help you protect and preserve your valuable digital assets, regardless of industry or regulatory requirements. By archiving emails, files, chat conversations, and data from SaaS tools, you can ensure that your critical information is always accessible, searchable, and secure.
The healthcare industry faces a growing number of email-borne threats that put sensitive data at risk. Emails often serve as entry points for ransomware, phishing attacks, malware, viruses, and other malicious payloads targeting healthcare providers.
The rise of distributed working environments has further complicated efforts to protect data, making it easier for hackers to exploit vulnerabilities. These threats not only jeopardize the confidentiality and integrity of patient information but also expose healthcare organizations to regulatory non-compliance, financial loss, and reputational damage.
Archiving plays a crucial role in preserving and securely storing historical data, documents, or records that are no longer actively used but must be retained for legal, regulatory, or business purposes. By moving static data to a dedicated archive, organizations can free up valuable space in their primary storage systems, optimizing performance and ensuring active systems run more efficiently.
Archiving helps maintain the integrity and accessibility of important information, making it readily available for audits, legal inquiries, or historical reference when needed. It also improves data management and organization by keeping less frequently accessed information separate from day-to-day operations, reducing clutter and simplifying retrieval.
In addition to improving performance, archiving reduces the risk of data loss by providing a secure, tamper-proof environment for long-term retention. This extra layer of protection ensures critical information is safeguarded against unauthorized access, accidental deletion, or security breaches. By streamlining data management processes and enhancing system performance, archiving supports a more efficient and resilient approach to information handling.