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Vaultastic ensures exceptional data durability by storing immutable copies of your email data across multiple geographically separated availability zones (data centers) within AWS’s cloud infrastructure.
Data is written simultaneously to both data centers, which guarantees near-zero Recovery Point Objective (RPO) and provides an impressive data durability rating of 11 9’s. This robust design safeguards your data, ensuring its long-term availability and protection against loss or corruption.
Cloud data storage offers several advantages over deploying your own servers and storage. It eliminates the need for costly hardware investments and ongoing maintenance while providing scalable, durable and on-demand storage.
Cloud enterprise information archiving solutions, like Vaultastic, also offer enhanced security, data redundancy, and built-in disaster recovery, ensuring your information is always protected and accessible.
With cloud storage, you benefit from automatic updates and improvements, along with the flexibility to scale as your data grows, all without the operational overhead of managing on-premises infrastructure.
In addition, cloud solutions like Vaultastic offer a 30% lower TCO compared to comparable on-premises setups.
Vaultastic ensures customer data privacy with multiple layers of security built on the cloud-shared security model. Key protection controls include encryption of data both at rest and in transit, as well as robust identity, access management, and authorization controls.
This ensures that your data is accessible only to authorized individuals, safeguarding your information from unauthorized access and maintaining strict privacy standards.
You retain full ownership of your data. Vaultastic acts as the custodian, securely safeguarding your information on the cloud.
While we ensure its protection, the information always remains yours. Vaultastic also provides data compatibility and portability, with tools and options for mass data extraction whenever needed, ensuring you can access and move your data freely.
Yes, once your information is securely archived in Vaultastic, you can safely delete aging emails from your primary mailboxes.
Vaultastic provides robust data durability and availability, with a disaster recovery site that stores multiple redundant copies of your emails.
Vaultastic’s cloud storage offers 11 9’s of durability, ensuring an extremely low risk of data loss (near zero RPO). With this level of protection, there is no need to maintain another backup.
Yes, you can choose to archive emails for a specific set of users rather than all users. This flexibility allows you to tailor your email archiving strategy to meet your organization’s needs. It also allows you to onboard information in a phased manner starting with critical users or departments.
The phased approach is great to optimize costs since Vaultastic is billed on a pay-per-use model, ensuring you are billed only when you consume the services or upload fresh data.
Yes, you still need an email archiving solution even if you’re using a backup tool. While a backup tool periodically saves your data and allows for complete mailbox restoration, it is not a substitute for archiving. Any emails received and deleted between two backup jobs is likely to be lost forever.
An information archiving platform continuously captures emails in real time, storing them in an immutable and secure repository. This enhances your data security and compliance posture.
For complete protection, a cloud-based Amazon Workmail archiving solution like Vaultastic can automatically capture 100% of your emails in real time. This data is kept search-ready for on-demand access whenever needed.Incorporating email archiving for Amazon Workmail as part of your data protection strategy is highly recommended.
Backup tools are typically periodic and designed to restore a system to its last good state after data loss, corruption, or hardware failure. Any email data received and deleted between two backup jobs is likely to be lost forever.
However, enterprise information archiving offers continuous and automatic email data capture, ensuring long-term retention and storage management.
For complete protection, a cloud-based Amazon Workmail archiving solution like Vaultastic can automatically capture 100% of your emails in real time. This data is securely stored in immutable vaults, providing on-demand access whenever needed.
To prevent email loss in Zimbra, a reliable cloud information archiving solution like Vaultastic, can securely protect 100% of your email data.
Vaultastic’s robust cloud archiving platform, preserves all emails independent of any actions taken in the email client. Even if users accidentally or intentionally delete emails, you can rest assured that they are safely stored in the archive and easily retrievable when needed.
Zimbra offers a journaling feature that allows you to send a copy of every sent or received email to a designated target. By enabling this feature, you can archive emails in Vaultastic’s cloud platform, which is designed to securely ingest and store Zimbra emails for regulatory compliance.
Vaultastic also provides advanced cloud services that enable fast, precise eDiscovery, helping you enhance compliance postures and improve audit readiness.
No, Vaultastic cannot access your CRM communication data. Your data remains private and secure, accessible only to you through the Vaultastic application or API.
Vaultastic employs a robust security framework with multiple layers of protection to safeguard your critical information. All data is encrypted both at rest and in transit, ensuring that no one but you can access your data.
To automatically archive Salesforce emails into Vaultastic, you can configure Salesforce to send a copy of all emails sent through the CRM tool directly to Vaultastic. This setup ensures that every email is securely archived in real-time, providing a seamless and automated way to preserve your critical business communications.
Yes, archiving helps free up storage on your primary devices, apps, and systems by creating a copy of your data in a separate storage location. Once archiving is enabled, you can safely remove or reduce the data stored in your primary systems, optimizing their performance.
While solutions like Vaultastic are designed with storage optimization methods, the archived data still consumes storage space—albeit in a more cost-efficient manner. As a result, while you reclaim valuable space on your primary storage, you do utilize optimized storage on the archival platform.
Despite this, archiving remains a crucial component of any effective data management strategy, helping mitigate data-related risks and enhancing productivity through better data organization and security.
Even with seemingly sufficient storage in basic Google Workspace or Microsoft 365 plans, your organization remains at significant risk due to the lack of built-in data protection features. In these plans, users typically have full control over their mailboxes and drives, including the ability to delete or move emails and files. This leaves you uncertain whether all sent and received emails and user-created files are still intact or accessible, which can be critical during audits or compliance reviews.
Nearly 70% of small businesses close within one year of experiencing a significant data loss
The inability to retrieve essential information when required could expose your organization to serious legal or regulatory penalties. Additionally, risks like intellectual property theft or accidental/intentional data loss could result in financial and operational setbacks.
As a best practice in data management, maintaining an independent, immutable archive (copy) of your information helps safeguard your organization. By ensuring that all information is securely stored and tamper-proof, you reduce the risk of data loss and improve your ability to respond to audits or legal requests, ensuring business continuity and legal compliance.
Yes, Vaultastic is highly compatible with a wide range of popular workplace productivity suites, including both cloud and on-premise solutions. It seamlessly integrates with platforms such as Microsoft 365, Google Workspace, MS Exchange, Zimbra, and more. This ensures that your organization can easily adopt Vaultastic without the need for major changes to your existing environment, providing a smooth transition to secure, scalable enterprise information archiving.
Even if your company isn’t bound by industry regulations, archiving your digital data is highly beneficial.
In today’s digital age, businesses of all sizes rely on a variety of digital tools for communication and collaboration. This includes emails, files, chat conversations, and data from various SaaS tools. While industry regulations may not mandate archiving, it’s crucial to have a robust data management strategy in place.
Here’s why archiving is important, even for unregulated industries:
Vaultastic’s comprehensive archiving solution can help you protect and preserve your valuable digital assets, regardless of industry or regulatory requirements. By archiving emails, files, chat conversations, and data from SaaS tools, you can ensure that your critical information is always accessible, searchable, and secure.
The healthcare industry faces a growing number of email-borne threats that put sensitive data at risk. Emails often serve as entry points for ransomware, phishing attacks, malware, viruses, and other malicious payloads targeting healthcare providers.
The rise of distributed working environments has further complicated efforts to protect data, making it easier for hackers to exploit vulnerabilities. These threats not only jeopardize the confidentiality and integrity of patient information but also expose healthcare organizations to regulatory non-compliance, financial loss, and reputational damage.
Archiving plays a crucial role in preserving and securely storing historical data, documents, or records that are no longer actively used but must be retained for legal, regulatory, or business purposes. By moving static data to a dedicated archive, organizations can free up valuable space in their primary storage systems, optimizing performance and ensuring active systems run more efficiently.
Archiving helps maintain the integrity and accessibility of important information, making it readily available for audits, legal inquiries, or historical reference when needed. It also improves data management and organization by keeping less frequently accessed information separate from day-to-day operations, reducing clutter and simplifying retrieval.
In addition to improving performance, archiving reduces the risk of data loss by providing a secure, tamper-proof environment for long-term retention. This extra layer of protection ensures critical information is safeguarded against unauthorized access, accidental deletion, or security breaches. By streamlining data management processes and enhancing system performance, archiving supports a more efficient and resilient approach to information handling.
