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Resource for planning your data protection and lifecycle management strategy with blogs, webinars and FAQs

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Overcome key data protection and management challenges.

Absolutely, Vaultastic provides multi-layered security to ensure the highest level of protection for archived files from storage apps. All data is encrypted both in transit and at rest using advanced encryption standards, such as 256-bit AES, ensuring that your data remains inaccessible to unauthorized users.

Vaultastic also employs role-based access control, allowing organizations to define and limit access permissions based on roles and responsibilities. Additionally, Vaultastic adheres to stringent data privacy and cybersecurity regulations, including GDPR, DPDPA, and industry-specific standards. By continuously monitoring for threats, performing vulnerability assessments, and leveraging the robust AWS cloud infrastructure, Vaultastic offers a highly secure and compliant environment for data archiving.

Setting up Vaultastic to archive data from storage apps like Google Drive and Microsoft OneDrive is a seamless and straightforward process. Here’s an overview of the setup steps:

  1. Account Setup: Begin by creating a Vaultastic account and accessing the Vaultastic administrative console.
  2. Integration Configuration: Vaultastic integrates with Microsoft OneDrive and Google Drive using secure APIs. During the configuration process, you’ll provide the necessary access credentials and permissions to Vaultastic, enabling it to connect with your Google Workspace or M365 account securely.
  3. Define Archiving Scope: Specify which user accounts or shared drives need to be archived. You can select specific folders or define rules based on file types, creation dates, or other criteria.
  4. Initial Sync: Vaultastic performs an initial complete synchronization of the selected data, archiving all existing files into its secure repository.
  5. Incremental Archiving: After the initial sync, Vaultastic automatically performs regular incremental backups to archive new or modified files, ensuring the archive stays up to date.
  6. Retention and Access Policies: Configure data retention policies and role-based access controls to manage how long files are retained and who can access the archives.

Once set up, Vaultastic runs automatically in the background, securely archiving your Google Drive or MS OneDrive data with minimal manual intervention. This ensures long-term data protection and compliance while allowing easy access and retrieval whenever needed.

Yes, Vaultastic provides powerful search and retrieval capabilities, allowing you to efficiently locate and retrieve files archived from storage apps like Google Drive and OneDrive. Its robust, user-friendly interface includes filters based on metadata such as file type, creation date, owner, and keywords. This enables users to quickly pinpoint specific files, even in archives containing vast amounts of data.

Once located, files can be easily retrieved in their original format for further use. Vaultastic also supports role-based access, ensuring that only authorized personnel can search and retrieve files, enhancing data security. The ability to perform granular searches across all archived files not only boosts productivity but also supports compliance and legal discovery requirements by providing quick access to relevant information during audits or investigations.

Vaultastic employs advanced storage management strategies to significantly optimize costs for archiving data from storage apps like Google Drive and Microsoft OneDrive. One of its key features is tiered storage, which separates data into different storage classes based on access frequency and usage patterns. Frequently accessed or recently archived files are stored in the Active Store, optimized for rapid retrieval, while older, infrequently accessed data is moved to the cost-efficient Open or Deep Store.

Additionally, Vaultastic uses technologies like compression to reduce storage requirements by compressing archived data without compromising integrity. Organizations can also configure retention policies to manage data lifecycle, automatically deleting files that are no longer required after a specified duration. These features ensure long-term cost-effectiveness while maintaining data availability, security, and compliance.

By leveraging the scalability of the cloud, Vaultastic provides businesses with predictable and controllable data management expenses, avoiding the overhead of maintaining on-premise backup infrastructure while accommodating growing data volumes.

Yes, Vaultastic is designed to support compliance and long-term retention for files stored in cloud storage apps like Google Drive and OneDrive. Regulatory frameworks across industries often mandate that organizations retain critical business data, including files and documents, for extended periods in secure, immutable storage. Vaultastic ensures compliance by archiving these files in a tamper-proof, highly durable cloud repository.

Vaultastic provides customizable retention policies to meet specific regulatory and business requirements. These policies ensure that data is retained for the required duration and is deleted when no longer needed, helping organizations manage risks and control storage costs. 

Furthermore, Vaultastic’s robust search and discovery tools enable rapid retrieval of archived files for audits, legal proceedings, or internal investigations, significantly reducing the effort required for compliance readiness. By aligning with global data protection regulations, Vaultastic provides organizations with a reliable solution for long-term data retention.

Vaultastic can archive a wide range of data from popular storage applications like Google Drive and Microsoft OneDrive. This includes documents, spreadsheets, presentations, images, videos, audio recordings, PDFs, and other file types that are commonly stored on these platforms. Whether it’s a user-generated report, a shared project presentation, or a folder of images, Vaultastic ensures all these critical files are securely archived. 

Additionally, Vaultastic supports creating metadata associated with these files, such as timestamps and file owners, providing complete context for the stored data. By creating a centralized, tamper-proof repository, Vaultastic ensures that even files with varied formats and purposes are protected and easily retrievable.

Vaultastic operates on the AWS cloud, following a shared security model where AWS ensures the security OF the cloud infrastructure, and Vaultastic provides security IN the cloud. 

 Vaultastic employs multi-layered security measures, including encryption, access control, and auditing, to protect your data. In the unlikely event of a security breach, the robust encryption in place would make it extremely difficult for attackers to access or decipher your data, ensuring a high level of protection even in compromised situations.

Vaultastic enforces a zero-trust policy, where all user access is disabled by default. As the administrator, you have full control to define roles and assign role-based access to users according to your organization’s policy. 

Through the Vaultastic admin panel and dashboard, you can easily monitor and manage access rights, ensuring that only authorized individuals have access to your archived data, enhancing both security and compliance.

Yes, Vaultastic supports role-based access as part of its robust security framework. This ensures that only authorized personnel can access specific data or perform certain actions based on their roles. 

Besides role-based access, Vaultastic’s security management practices include continuous monitoring, automated threat detection, frequent audits, and ongoing system upgrades. Additionally, regular training on security best practices and continuous improvements help to build strong cyber resilience, safeguarding your data against evolving threats.

Yes, Vaultastic is thoroughly tested, audited, and certified by independent bodies. As a cloud-native solution running entirely on the AWS public cloud, Vaultastic leverages AWS’s shared security model. 

Mithi’s solutions undergo an annual audit by AWS as part of their Foundational Technical Review (FTR) program, ensuring adherence to strict security, performance and reliability standards. 

Additionally, many of Vaultastic’s large, regulated customers conduct independent Vulnerability Assessments and Penetration Testing (VAPT) periodically to verify the security of the platform across all layers. We are proud to note that in over a decade of deploying our solutions across hundreds of servers, no intrusions have been reported.

Vaultastic employs a robust, multi-layered security framework based on the cloud’s shared security model to safeguard your data. 

It adheres to cybersecurity guidelines from several industry regulatory bodies, ensuring compliance and protection. Vaultastic leverages a public cloud platform that guarantees 11 9’s of data durability, with an in-built disaster recovery (DR) site, alleviating concerns about Recovery Time Objective (RTO) and Recovery Point Objective (RPO). 

Additionally, strong end-to-end encryption ensures that your data remains visible only to you, further enhancing security and privacy.

Vaultastic ensures the highest level of security with a comprehensive security checklist that goes beyond basic cloud security configurations. The solution continuously monitors for potential threats and provides closed-loop feedback to mitigate risks effectively. 

Built on the industry-leading AWS cloud infrastructure, Vaultastic builds on the cloud’s shared security model. AWS offers security OF the cloud, while Vaultastic ensures security IN the cloud. 

Vaultastic enhances protection at every component level, including network, data, and applications. Key security features include role-based access management (IAM), encryption at rest and in transit, DDOS protection, and multi-factor authentication.

In addition, Vaultastic is designed to meet stringent cybersecurity guidelines from industry regulators such as RBI, SEBI, and IRDAI. The platform undergoes regular vulnerability assessments, penetration testing, and an annual Foundational Technical Review (FTR) by AWS to ensure its security infrastructure remains robust and compliant with industry standards.

Most Common FAQs

Yes, archiving helps free up storage on your primary devices, apps, and systems by creating a copy of your data in a separate storage location. Once archiving is enabled, you can safely remove or reduce the data stored in your primary systems, optimizing their performance. 

While solutions like Vaultastic are designed with storage optimization methods, the archived data still consumes storage space—albeit in a more cost-efficient manner. As a result, while you reclaim valuable space on your primary storage, you do utilize optimized storage on the archival platform. 

Despite this, archiving remains a crucial component of any effective data management strategy, helping mitigate data-related risks and enhancing productivity through better data organization and security.

Even with seemingly sufficient storage in basic Google Workspace or Microsoft 365 plans, your organization remains at significant risk due to the lack of built-in data protection features. In these plans, users typically have full control over their mailboxes and drives, including the ability to delete or move emails and files. This leaves you uncertain whether all sent and received emails and user-created files are still intact or accessible, which can be critical during audits or compliance reviews. 

Nearly 70% of small businesses close within one year of experiencing a significant data loss

The inability to retrieve essential information when required could expose your organization to serious legal or regulatory penalties. Additionally, risks like intellectual property theft or accidental/intentional data loss could result in financial and operational setbacks.

As a best practice in data management, maintaining an independent, immutable archive (copy) of your information helps safeguard your organization. By ensuring that all information is securely stored and tamper-proof, you reduce the risk of data loss and improve your ability to respond to audits or legal requests, ensuring business continuity and legal compliance.

Yes, Vaultastic is highly compatible with a wide range of popular workplace productivity suites, including both cloud and on-premise solutions. It seamlessly integrates with platforms such as Microsoft 365, Google Workspace, MS Exchange, Zimbra, and more. This ensures that your organization can easily adopt Vaultastic without the need for major changes to your existing environment, providing a smooth transition to secure, scalable enterprise information archiving.

Even if your company isn’t bound by industry regulations, archiving your digital data is highly beneficial.

In today’s digital age, businesses of all sizes rely on a variety of digital tools for communication and collaboration. This includes emails, files, chat conversations, and data from various SaaS tools. While industry regulations may not mandate archiving, it’s crucial to have a robust data management strategy in place.

Here’s why archiving is important, even for unregulated industries:

  • Data Loss Prevention: Accidental deletion, hardware failures, or cyberattacks can lead to significant data loss. A centralized archive acts as a safety net, ensuring your critical data is protected and recoverable.
  • Legal and Compliance: Even if you’re not subject to strict industry regulations, you may still face legal and compliance obligations, such as responding to litigation or government inquiries. A well-organized archive can help you quickly locate and produce relevant information.
  • Business Continuity: In the event of a disaster or disruption, a reliable archive can help you restore business operations and maintain continuity.
  • Risk Mitigation: By archiving your data, you can reduce the risk of data breaches, unauthorized access, and insider threats.
  • Enhanced Search and Discovery: A centralized archive enables efficient search and discovery of information across various data types, streamlining internal investigations and external audits.

Vaultastic’s comprehensive archiving solution can help you protect and preserve your valuable digital assets, regardless of industry or regulatory requirements. By archiving emails, files, chat conversations, and data from SaaS tools, you can ensure that your critical information is always accessible, searchable, and secure.

The healthcare industry faces a growing number of email-borne threats that put sensitive data at risk. Emails often serve as entry points for ransomware, phishing attacks, malware, viruses, and other malicious payloads targeting healthcare providers. 

The rise of distributed working environments has further complicated efforts to protect data, making it easier for hackers to exploit vulnerabilities. These threats not only jeopardize the confidentiality and integrity of patient information but also expose healthcare organizations to regulatory non-compliance, financial loss, and reputational damage.

Archiving plays a crucial role in preserving and securely storing historical data, documents, or records that are no longer actively used but must be retained for legal, regulatory, or business purposes. By moving static data to a dedicated archive, organizations can free up valuable space in their primary storage systems, optimizing performance and ensuring active systems run more efficiently.

Archiving helps maintain the integrity and accessibility of important information, making it readily available for audits, legal inquiries, or historical reference when needed. It also improves data management and organization by keeping less frequently accessed information separate from day-to-day operations, reducing clutter and simplifying retrieval.

In addition to improving performance, archiving reduces the risk of data loss by providing a secure, tamper-proof environment for long-term retention. This extra layer of protection ensures critical information is safeguarded against unauthorized access, accidental deletion, or security breaches. By streamlining data management processes and enhancing system performance, archiving supports a more efficient and resilient approach to information handling.

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