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Vaultastic can seamlessly import email data from multiple sources, including inactive mailboxes, PST files, and EML files, into a central, unified archive. Despite the variety of formats and sources, Vaultastic consolidates the data in a standardized, portable format within the cloud, making it easy to search and retrieve. This ensures that all your legacy email data is securely stored and accessible from a single repository.
Yes, you can continue to import data even if you’re already using Vaultastic. With the integrated Legacyflo tool, you can easily import your legacy data into either the Vaultastic Active, Open or Deep Store, depending on your needs. The imported data will seamlessly merge with your existing archive and be available for eDiscovery or access through the Open or Deep Store.
Vaultastic, through the integration of Mithi’s Legacyflo automatic migration tool, supports importing data from a wide variety of sources and formats.
You can import email data from active mailboxes on your email solution, cloud storage buckets or on-premises storage containing commonly used email formats like PST, EML, and MBOX.
You can import file data from on-premises or cloud hosted file servers, Google Drive, OneDrive and Sharepoint.
You can also import SaaS data such as MS Teams Chat conversations, CRM information, Forms data, and many more into Vaultastic for preservation and discovery.
This flexibility ensures that you can easily migrate your enterprise information into Vaultastic, regardless of its current format or location.
Yes, Vaultastic offers modern automated migration tools that can easily handle high-volume email ingestion from PST, EML, or MBOX formats.
It’s recommended to move all offline data into Vaultastic to take advantage of the platform’s immutability, enhanced security, and long-term data durability, ensuring your emails are securely archived and easily accessible.
Transferring large data volumes like 100 TB, over the wire may not be practical. Vaultastic engineers anticipated this need and have provisions in place for physically moving large amounts of data to the AWS cloud.
Your dedicated Vaultastic team, assigned to assist with legacy archive data management, will guide you through the process of using physical data transfer solutions like AWS Snowball, ensuring a smooth and efficient migration of your data into the Vaultastic archive.
Vaultastic integrates Legacyflo, a scalable migration tool, to seamlessly import large volumes of data, such as 15TB of legacy email in PST files, into the respective vaults on the Active Store or directly into the Open or Deep Store for long term retention.
For such a large dataset, we may recommend using AWS Snowball or Snowcone, which allows physical transfer of the data to the cloud, speeding up the migration process.
To manage costs efficiently, Vaultastic deploys storage tiering. This approach keeps recent, frequently accessed data in the Active store while moving older, infrequently used data to the cost-optimized Open Store, potentially reducing long-term storage costs by up to 60%.
No, you do not need to upgrade Vaultastic manually. Unlike on-premises archiving solutions, Vaultastic is a fully managed, cloud-based service that is automatically updated multiple times a year (sometimes upto 150 updates a year)
These upgrades address security vulnerabilities, introduce new features, and resolve any issues, ensuring that your enterprise information archiving solution remains secure and up-to-date without any effort on your part.
Vaultastic ensures a near-zero Recovery Point Objective (RPO) and a Recovery Time Objective (RTO) of just a few hours, thanks to its built-in redundancy.
With an in-built DR site, where data is simultaneously written to multiple data centers (availability zones), Vaultastic provides an exceptional level of data durability, delivering 11 9s of reliability. This robust infrastructure guarantees that your data remains highly secure and recoverable even in the case of a major outage on one of the availability zones of our cloud platform.
Vaultastic is a cloud-native platform that leverages the scalability of the cloud to deliver high performance with efficiency. Its architecture supports massive data ingestion, automatically scaling based on workload demands.
Vaultastic also utilizes a scalable indexing system built on elastic cloud storage, creating a “bottomless” archive that can grow infinitely while keeping your data in a search-ready form. These modern, cloud-based technologies ensure Vaultastic delivers high performance without the high cost, making it an optimal solution for long-term data storage and retrieval.
The Live Store seamlessly integrates with Vaultastic’s Active Store and Open Store, creating a cohesive and flexible data management ecosystem. This integration enables:
This integration ensures that data is always in the most appropriate tier based on its usage, improving efficiency, reducing costs, and enhancing overall data management capabilities.
The Live Store is built on Vaultastic’s robust security framework, ensuring that data integrity and privacy are maintained at all times. Key security measures include:
These measures ensure that the Live Store remains a secure environment for collaborative data management.
The Live Store is ideal for storing data that requires frequent access and collaboration, such as:
This tier is optimized for active data that supports decision-making, operational continuity, and team collaboration.
Yes, archiving helps free up storage on your primary devices, apps, and systems by creating a copy of your data in a separate storage location. Once archiving is enabled, you can safely remove or reduce the data stored in your primary systems, optimizing their performance.
While solutions like Vaultastic are designed with storage optimization methods, the archived data still consumes storage space—albeit in a more cost-efficient manner. As a result, while you reclaim valuable space on your primary storage, you do utilize optimized storage on the archival platform.
Despite this, archiving remains a crucial component of any effective data management strategy, helping mitigate data-related risks and enhancing productivity through better data organization and security.
Even with seemingly sufficient storage in basic Google Workspace or Microsoft 365 plans, your organization remains at significant risk due to the lack of built-in data protection features. In these plans, users typically have full control over their mailboxes and drives, including the ability to delete or move emails and files. This leaves you uncertain whether all sent and received emails and user-created files are still intact or accessible, which can be critical during audits or compliance reviews.
Nearly 70% of small businesses close within one year of experiencing a significant data loss
The inability to retrieve essential information when required could expose your organization to serious legal or regulatory penalties. Additionally, risks like intellectual property theft or accidental/intentional data loss could result in financial and operational setbacks.
As a best practice in data management, maintaining an independent, immutable archive (copy) of your information helps safeguard your organization. By ensuring that all information is securely stored and tamper-proof, you reduce the risk of data loss and improve your ability to respond to audits or legal requests, ensuring business continuity and legal compliance.
Yes, Vaultastic is highly compatible with a wide range of popular workplace productivity suites, including both cloud and on-premise solutions. It seamlessly integrates with platforms such as Microsoft 365, Google Workspace, MS Exchange, Zimbra, and more. This ensures that your organization can easily adopt Vaultastic without the need for major changes to your existing environment, providing a smooth transition to secure, scalable enterprise information archiving.
Even if your company isn’t bound by industry regulations, archiving your digital data is highly beneficial.
In today’s digital age, businesses of all sizes rely on a variety of digital tools for communication and collaboration. This includes emails, files, chat conversations, and data from various SaaS tools. While industry regulations may not mandate archiving, it’s crucial to have a robust data management strategy in place.
Here’s why archiving is important, even for unregulated industries:
Vaultastic’s comprehensive archiving solution can help you protect and preserve your valuable digital assets, regardless of industry or regulatory requirements. By archiving emails, files, chat conversations, and data from SaaS tools, you can ensure that your critical information is always accessible, searchable, and secure.
The healthcare industry faces a growing number of email-borne threats that put sensitive data at risk. Emails often serve as entry points for ransomware, phishing attacks, malware, viruses, and other malicious payloads targeting healthcare providers.
The rise of distributed working environments has further complicated efforts to protect data, making it easier for hackers to exploit vulnerabilities. These threats not only jeopardize the confidentiality and integrity of patient information but also expose healthcare organizations to regulatory non-compliance, financial loss, and reputational damage.
Archiving plays a crucial role in preserving and securely storing historical data, documents, or records that are no longer actively used but must be retained for legal, regulatory, or business purposes. By moving static data to a dedicated archive, organizations can free up valuable space in their primary storage systems, optimizing performance and ensuring active systems run more efficiently.
Archiving helps maintain the integrity and accessibility of important information, making it readily available for audits, legal inquiries, or historical reference when needed. It also improves data management and organization by keeping less frequently accessed information separate from day-to-day operations, reducing clutter and simplifying retrieval.
In addition to improving performance, archiving reduces the risk of data loss by providing a secure, tamper-proof environment for long-term retention. This extra layer of protection ensures critical information is safeguarded against unauthorized access, accidental deletion, or security breaches. By streamlining data management processes and enhancing system performance, archiving supports a more efficient and resilient approach to information handling.
