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Both, the Open and Deep Store serve the same purpose, except for the recovery speed. Retrieving data from the Deep Store requires an extra step to first restore the data, which can take up to 48 hours, after which the information is available for recovery/download.
Yes, Vaultastic’s Deep Store is built with advanced security measures to ensure data integrity and privacy. Data is encrypted both at rest and in transit using AES-256 encryption standards. The Deep Store’s tamper-proof architecture ensures that archived data remains immutable and unaltered throughout its retention period.
Vaultastic adheres to global and local data protection regulations, including GDPR, HIPAA, and India’s Personal Data Protection laws. Regular security audits, access controls, and activity monitoring further strengthen the platform’s security framework, making the Deep Store a trusted solution for secure long-term archival.
The Deep Store employs several cost-optimization strategies to minimize expenses while storing large volumes of data for extended periods. Key features include:
These features help organizations save significantly on long-term retention while maintaining compliance and security.
Yes, data stored in the Deep Store can be retrieved on demand using Vaultastic’s secure retrieval tools. While the Deep Store is optimized for cost-efficient storage rather than frequent access, retrieval timelines are designed to be practical and efficient.
Data extraction typically takes a few hours (up to 48 hours), depending on the volume and complexity of the request. Once retrieved, the data can be accessed or downloaded using Vaultastic’s web-based console, ensuring seamless access to archived information.
The Deep Store is perfect for archiving historical and infrequently accessed data that must be retained for long durations. Examples include:
By storing such data in the Deep Store, organizations can optimize costs while ensuring the data remains secure and retrievable when needed.
Vaultastic’s Deep Store ensures compliance with global and industry-specific data retention regulations by securely storing data in an immutable format. This storage tier supports regulatory mandates for preserving records for extended periods, at optimized costs, while maintaining their integrity and accessibility.
The Deep Store’s advanced search and retrieval capabilities make it easy to respond to audits, litigation, or regulatory queries. It is also designed to adhere to data protection laws such as GDPR, HIPAA, and local mandates, ensuring organizations can meet their legal obligations with confidence.
The Deep Store in Vaultastic is a specialized storage tier designed for cost-effective, secure, and long-term retention of archived data. It is ideal for preserving historical, infrequently accessed data such as emails, files, and SaaS application records that must be stored for compliance or regulatory reasons.
Unlike active storage tiers, the Deep Store prioritizes durability and security over frequent access, making it a reliable solution for organizations that need to meet long-term data retention requirements without incurring high costs.
Submitting a migration request using Vaultastic’s data migration software is a straightforward process. The detailed steps for submitting a migration request are outlined in the provided article, guiding you through each stage of the process to ensure a smooth and efficient migration of your data to Vaultastic’s secure cloud archive.
Vaultastic integrates Mithi’s Legacyflo cloud migration tool to provide a seamless cloud data migration service. Legacyflo supports a wide range of migration requests, including various data sources and targets. This flexibility allows Vaultastic to handle different migration scenarios, such as moving data from mailboxes, from files like PST, EML, and MBOX, or archiving MS Teams chat conversations, files from OneDrive, GoogleDrive etc, into Vaultastic’s secure cloud enterprise information archive.
Vaultastic ensures complete security during cloud migration by encrypting all data end-to-end, protecting it from unauthorized access while in transit.
Once the data is stored in Vaultastic’s cloud vaults, it is safeguarded by a robust multi-layered security framework. This includes encryption at rest, role-based access control, tiered storage, and other advanced security measures, ensuring the highest level of data protection throughout the migration and beyond.
In addition, the security framework deployed by Vaultastic adheres to the stringent recommendations by the key industry regulators and data protection laws like GDPR and DPDPA.
Yes, Vaultastic stores your archived emails in their original form, including all headers and attachments. This ensures that the complete email, along with its attachments, is preserved for long-term storage and easy retrieval. This is also helpful in legal situations where you must demonstrate that the content archived is without any tampering.
Yes, you can seamlessly migrate legacy data from multiple email solutions into a single, centralized data repository on Vaultastic. This consolidation makes it much easier to manage and retrieve information across your organization.
Vaultastic’s automated migration tools efficiently handle large volumes of data in diverse formats, offering a simple, cost-effective way to ensure all your legacy data is securely archived and easily accessible.
Yes, archiving helps free up storage on your primary devices, apps, and systems by creating a copy of your data in a separate storage location. Once archiving is enabled, you can safely remove or reduce the data stored in your primary systems, optimizing their performance.
While solutions like Vaultastic are designed with storage optimization methods, the archived data still consumes storage space—albeit in a more cost-efficient manner. As a result, while you reclaim valuable space on your primary storage, you do utilize optimized storage on the archival platform.
Despite this, archiving remains a crucial component of any effective data management strategy, helping mitigate data-related risks and enhancing productivity through better data organization and security.
Even with seemingly sufficient storage in basic Google Workspace or Microsoft 365 plans, your organization remains at significant risk due to the lack of built-in data protection features. In these plans, users typically have full control over their mailboxes and drives, including the ability to delete or move emails and files. This leaves you uncertain whether all sent and received emails and user-created files are still intact or accessible, which can be critical during audits or compliance reviews.
Nearly 70% of small businesses close within one year of experiencing a significant data loss
The inability to retrieve essential information when required could expose your organization to serious legal or regulatory penalties. Additionally, risks like intellectual property theft or accidental/intentional data loss could result in financial and operational setbacks.
As a best practice in data management, maintaining an independent, immutable archive (copy) of your information helps safeguard your organization. By ensuring that all information is securely stored and tamper-proof, you reduce the risk of data loss and improve your ability to respond to audits or legal requests, ensuring business continuity and legal compliance.
Yes, Vaultastic is highly compatible with a wide range of popular workplace productivity suites, including both cloud and on-premise solutions. It seamlessly integrates with platforms such as Microsoft 365, Google Workspace, MS Exchange, Zimbra, and more. This ensures that your organization can easily adopt Vaultastic without the need for major changes to your existing environment, providing a smooth transition to secure, scalable enterprise information archiving.
Even if your company isn’t bound by industry regulations, archiving your digital data is highly beneficial.
In today’s digital age, businesses of all sizes rely on a variety of digital tools for communication and collaboration. This includes emails, files, chat conversations, and data from various SaaS tools. While industry regulations may not mandate archiving, it’s crucial to have a robust data management strategy in place.
Here’s why archiving is important, even for unregulated industries:
Vaultastic’s comprehensive archiving solution can help you protect and preserve your valuable digital assets, regardless of industry or regulatory requirements. By archiving emails, files, chat conversations, and data from SaaS tools, you can ensure that your critical information is always accessible, searchable, and secure.
The healthcare industry faces a growing number of email-borne threats that put sensitive data at risk. Emails often serve as entry points for ransomware, phishing attacks, malware, viruses, and other malicious payloads targeting healthcare providers.
The rise of distributed working environments has further complicated efforts to protect data, making it easier for hackers to exploit vulnerabilities. These threats not only jeopardize the confidentiality and integrity of patient information but also expose healthcare organizations to regulatory non-compliance, financial loss, and reputational damage.
Archiving plays a crucial role in preserving and securely storing historical data, documents, or records that are no longer actively used but must be retained for legal, regulatory, or business purposes. By moving static data to a dedicated archive, organizations can free up valuable space in their primary storage systems, optimizing performance and ensuring active systems run more efficiently.
Archiving helps maintain the integrity and accessibility of important information, making it readily available for audits, legal inquiries, or historical reference when needed. It also improves data management and organization by keeping less frequently accessed information separate from day-to-day operations, reducing clutter and simplifying retrieval.
In addition to improving performance, archiving reduces the risk of data loss by providing a secure, tamper-proof environment for long-term retention. This extra layer of protection ensures critical information is safeguarded against unauthorized access, accidental deletion, or security breaches. By streamlining data management processes and enhancing system performance, archiving supports a more efficient and resilient approach to information handling.
