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Vaultastic is compatible with email clients that use popular and standard formats such as PST, EML, and MBOX. You can easily ingest email data in these formats into Vaultastic, and when needed, extract the data in portable formats like PST or EML, ensuring seamless compatibility across a wide range of email clients.
Yes, you can compose a query and save for effortless re-execution on-demand. This works best for queries that need to be run frequently e.g. compliance or policy checks on a weekly basis.
The ‘AND’ and ‘OR’ buttons in the E-Discovery panel’s search feature allow users to refine and customize search queries by combining multiple conditions.
These logical operators enable precise and efficient searches, making it easier to locate specific data during investigations or audits.
Each Vaultastic store is accessible through a self-service console, making it easy to search and retrieve data across the different stores.
The Active Store supports a powerful ediscovery tool to perform deep searches on emails preserved on the Active store.
The Open and Deep store retain older email content and file data archived from file sources like MS OneDrive, Google Drive and File servers. These stores support an easy search interface to locate emails and files by period, size, user identity and type and extract them in bulk or granularly.
The intuitive interfaces allow you to quickly locate and extract the information you need, ensuring seamless access to your archived data whenever required.
Absolutely. Vaultastic allows you to customize multi-level e-discovery rights based on specific roles and requirements.
For example, you can enable self-service for users, allowing them to search only within their own vaults. Department heads can be given access to search across their team’s data, while auditors can be granted broader access to search across all user vaults.
You also have the flexibility to define exceptions and further tailor access to meet your organization’s needs.
Yes, Vaultastic supports Office 365 e-discovery. Once you set up Office 365 email and Teams chat archiving, all your Office 365 communication information is securely archived in Vaultastic. From there, you can easily perform e-discovery using the Vaultastic search console, allowing for quick and efficient data retrieval across your archived Office 365 emails and chat conversations.
Yes, absolutely. Vaultastic is designed to be highly scalable and agnostic to data size, leveraging an elastic cloud store that provides boundless storage capacity.
Even as your data grows over the years, Vaultastic’s powerful eDiscovery engine is engineered with a highly scalable indexing engine to quickly locate any period data from the Active store, ensuring fast and seamless searches, even five years or more into the future.
Yes, Vaultastic supports role-based access, allowing you to define which vaults are visible to users based on their role within the organization. This enables you to grant access according to the organizational hierarchy, ensuring that users only see the data relevant to them. This feature is also useful for providing selective access to internal and external auditors as needed.
Vaultastic provides role-based access to your archived information, allowing flexibility based on your needs. You can enable access for individual users, departments, or auditors, depending on your use case.
The Vaultastic app is a cloud-based web application accessible from anywhere using a browser. Once logged in, you can easily search for the required data and extract it granularly in portable formats, ensuring secure and efficient data retrieval.
Vaultastic provides a suite of monitoring and troubleshooting tools designed for administrators. The administration dashboard displays metrics, including ingestion status, storage utilization, and user activities.
For all jobs executed via the administration panel, Vaultastic provides detailed feedback for any errors encountered to help customers troubleshoot their jobs and resolve them quickly. This feedback is also sent via alerts on email.
Support resources, including documentation and expert assistance, are readily available to ensure smooth operations.
Vaultastic allows administrators to define custom retention policies for different categories of data, ensuring compliance with legal and organizational requirements. These policies can specify retention durations, archival rules, and deletion schedules. Once configured, Vaultastic automatically enforces these policies across all stored data, reducing the risk of human error.
Legal hold functionality is also available, allowing specific vaults or datasets to be exempted from deletion or lifecycle policies during investigations or litigation.
Yes, Vaultastic includes a set of dashboards that give administrators detailed insights into storage usage, user activities, migration activities and audit trails. These dashboards help organizations monitor costs, optimize resource allocation, and ensure compliance with data retention policies. Administrators can download these insights on demand through the administration console, providing transparency and actionable insights.
Yes, archiving helps free up storage on your primary devices, apps, and systems by creating a copy of your data in a separate storage location. Once archiving is enabled, you can safely remove or reduce the data stored in your primary systems, optimizing their performance.
While solutions like Vaultastic are designed with storage optimization methods, the archived data still consumes storage space—albeit in a more cost-efficient manner. As a result, while you reclaim valuable space on your primary storage, you do utilize optimized storage on the archival platform.
Despite this, archiving remains a crucial component of any effective data management strategy, helping mitigate data-related risks and enhancing productivity through better data organization and security.
Even with seemingly sufficient storage in basic Google Workspace or Microsoft 365 plans, your organization remains at significant risk due to the lack of built-in data protection features. In these plans, users typically have full control over their mailboxes and drives, including the ability to delete or move emails and files. This leaves you uncertain whether all sent and received emails and user-created files are still intact or accessible, which can be critical during audits or compliance reviews.
Nearly 70% of small businesses close within one year of experiencing a significant data loss
The inability to retrieve essential information when required could expose your organization to serious legal or regulatory penalties. Additionally, risks like intellectual property theft or accidental/intentional data loss could result in financial and operational setbacks.
As a best practice in data management, maintaining an independent, immutable archive (copy) of your information helps safeguard your organization. By ensuring that all information is securely stored and tamper-proof, you reduce the risk of data loss and improve your ability to respond to audits or legal requests, ensuring business continuity and legal compliance.
Yes, Vaultastic is highly compatible with a wide range of popular workplace productivity suites, including both cloud and on-premise solutions. It seamlessly integrates with platforms such as Microsoft 365, Google Workspace, MS Exchange, Zimbra, and more. This ensures that your organization can easily adopt Vaultastic without the need for major changes to your existing environment, providing a smooth transition to secure, scalable enterprise information archiving.
Even if your company isn’t bound by industry regulations, archiving your digital data is highly beneficial.
In today’s digital age, businesses of all sizes rely on a variety of digital tools for communication and collaboration. This includes emails, files, chat conversations, and data from various SaaS tools. While industry regulations may not mandate archiving, it’s crucial to have a robust data management strategy in place.
Here’s why archiving is important, even for unregulated industries:
Vaultastic’s comprehensive archiving solution can help you protect and preserve your valuable digital assets, regardless of industry or regulatory requirements. By archiving emails, files, chat conversations, and data from SaaS tools, you can ensure that your critical information is always accessible, searchable, and secure.
The healthcare industry faces a growing number of email-borne threats that put sensitive data at risk. Emails often serve as entry points for ransomware, phishing attacks, malware, viruses, and other malicious payloads targeting healthcare providers.
The rise of distributed working environments has further complicated efforts to protect data, making it easier for hackers to exploit vulnerabilities. These threats not only jeopardize the confidentiality and integrity of patient information but also expose healthcare organizations to regulatory non-compliance, financial loss, and reputational damage.
Archiving plays a crucial role in preserving and securely storing historical data, documents, or records that are no longer actively used but must be retained for legal, regulatory, or business purposes. By moving static data to a dedicated archive, organizations can free up valuable space in their primary storage systems, optimizing performance and ensuring active systems run more efficiently.
Archiving helps maintain the integrity and accessibility of important information, making it readily available for audits, legal inquiries, or historical reference when needed. It also improves data management and organization by keeping less frequently accessed information separate from day-to-day operations, reducing clutter and simplifying retrieval.
In addition to improving performance, archiving reduces the risk of data loss by providing a secure, tamper-proof environment for long-term retention. This extra layer of protection ensures critical information is safeguarded against unauthorized access, accidental deletion, or security breaches. By streamlining data management processes and enhancing system performance, archiving supports a more efficient and resilient approach to information handling.
