As teams scaled and volumes of data grew, it created data retention challenges, putting operational continuity and data access at risk.
The absence of tamper-proof retention left the firm exposed to risks, missed compliance targets, and potential regulatory penalties.
Unarchived platforms like OneDrive, Teams Chat, and SharePoint widened compliance gaps and left critical data unprotected
Reliance on external providers to retrieve records created privacy risks and increased the chance of data leaks.
Fragmented retention inflated storage costs and forced IT teams into constant firefighting.
Audit cycles became stressful and unpredictably slow as scattered records made accurate, timely responses nearly impossible.
Migrated legacy data to a centralized store, eliminating fragmented information record-keeping and making information readily accessible
| Under the Vaultastic hood | Business transformation |
| Archived emails, drives, and collaboration data into a secure, tamper-proof repository | Efficient data management and complete control over records allowed leadership to focus on core business priorities |
| Centralized live and legacy records into one compliant archive | Created a reliable single source of truth that improved decision-making and reduced audit disruption |
| Automated retention with zero-touch archival | Increased efficiencies and liberated the IT team from repetitive tasks, enabling focus on core business priorities |
| Enabled secure self-service access for audits and retrievals | Reduced audit timelines from weeks to hours, lowering operational stress and building trust with regulators |
| Optimized storage with tiered retention layers | Delivered up to 60% cost savings, improving budget predictability and financial planning |
These results were made possible by Vaultastic’s secure and auto-scale platform, designed to handle high-volume information archival, helping
create a scalable repository of information records and assets.
Automated archiving preserved every record with zero-touch accuracy, ensuring regulator-ready compliance.
eDiscovery-enabled archive enabled faster, more accurate retrieval of records during audits.
A tamper-proof single source of truth simplified audits and reduced compliance stress.
Secure self-service access eliminated reliance on external providers and gave teams full control.
Bulk migration tools ingested terabytes of historical data quickly and securely
Beyond technology, Vaultastic made the transition smooth and kept operations stable.
Beyond onboarding, the ongoing partnership provided lasting assurance of data privacy and compliance readiness.
Rapid support ensured audit and compliance checks could be met without stress.
The Vaultastic team guided adoption step by step, minimizing operational disruption during the transition.
We stayed responsive to audit timelines and compliance requirements, giving leadership confidence.
Adoption was made seamless by aligning with the firm’s business and regulatory priorities.
