As teams scaled and volumes of data grew, it created data retention challenges, putting operational continuity and data access at risk.
Risk of accidental data loss with no independent protection mechanism
Compliance risks grew due to scattered, unsecured mail stores
Slow and fragmented retrieval reduced visibility into historical communication
Growing mailboxes drove up storage and management challenges
IT effort drained by repetitive recovery and discovery requests
Migrated legacy data to a centralized store, eliminating fragmented information record-keeping and making information readily accessible
| Under the Vaultastic hood | Business transformation |
| Archived emails into an immutable, tamper-proof repository | Created a secure, single source of truth, building confidence in compliance and operational resilience. |
| Unifed discovery through a centralized console | Accelerated audits and operational responses, improving continuity and productivity |
| Enforced regulator-ready retention with policy-driven storage | Simplified compliance, turning audits into routine checks instead of stressful events |
| Reduced mailbox sizes through automated archival | Stabilized information management, minimizing disruptions to manufacturing processes |
| Enabled self-service retrieval tools for users | Empowered employees with secure, direct access, reducing IT dependency and minimizing chaos in daily operations |
| Optimized storage with tiered retention layers and policy-driven archiving | Delivered over 47% savings on storage and management costs, making operations more cost-efficient |
These results were made possible by Vaultastic’s secure and auto-scale platform, designed to handle high-volume information archival, helping
create a scalable repository of information records and assets.
Tamper-proof, immutable storage on AWS cloud ensured regulator-ready compliance
Deep eDiscovery console enabled precise searches and instant retrievals
Lifecycle and retention controls streamlined mailbox management
Beyond the technology, Vaultastic ensured smooth adoption and ongoing continuity:
Vaultastic provided rapid support during critical audits and operational checks
Our team guided the teams at every step to minimize disruption during migration
Vaultastic’s ensured onboarding fit around the production schedules and workloads
